Welcome to SBSSI

The name of the Society shall be Skull Base Surgery Society of India (SBSSI).

AIMS AND OBJECTIVES:

The Society is set up with following objectives:

2.1)	To propagate the Skull Base Surgery, which is a new and emerging field.

2.2)	To maintain high standard clinical practice in the field of skull base problems and high skill in skull base surgery.

2.3)	To provide adequate and high standard training to those who are interested in this field.

2.4)	To promote and encourage both the clinical and the experimental research in the field of Skull base pathology.

2.5)	Organize Workshops, Seminar, Annual Conference etc. to update the knowledge, exchange of views and share the experience among the members.

2.6)	To receive and accept donations, gift, grants or contribution in kind or case from any person or persons, association, companies, societies and Govt. or non Government organization for the aim and objectives for which the society is created.

MEMBERS

3.1)	For pursuing the Skull Base Surgery of India's objectives, there shall be
(a)	Life members,
(b)	Associate members and
(c)	Honorary members.

LIFE MEMBERS

4.1)	The admission shall be restricted to member with major interest in the field of skull base, which will include, neurosurgeons, ENT Surgeons, Maxillofacial Surgeons, Radiologists and others.

4.2)	Applications for Life membership shall be proposed and duly seconded by life members of good standing. The Executive Committee (EC) shall be authorized to enroll them with approval of the General Body (GB).

4.3)	Life members are privileged to vote and contest for post of office bearer as per rule of SBSSI

ASSOCIATE MEMBERS

5.1)	Associate Membership will be offered to those who have interested in Skull base but are not independent Consultant. Thus the residents and Trainees will be enrolled as Associate members.

5.2)	Associate member shall be proposed and seconded by life members. Secretary of SBSSI shall have the authority to admit Associate member.

5.3)	Associate members can participate all activities of the society except that they shall not have the right to vote or contest for the office bearers of the society.

HONORARY MEMBERS

6.1)	Honorary membership shall be offered to senior and distinguished persons who have contributed to the management of skull base problem with an international reputation.

6.2)	An Honorary member shall be proposed and seconded b life member with good standing. Executive Committee will be the admitting authority of this category. The total honorary membership at any given time will not be more than 5% of life members of the society.

6.3)	Honorary members shall have all the privileges except those of voting and contesting as office bearers. They shall be exempted from the payment of any subscription.

MEMBERSHIP DUES

7.1)	Executive members shall propose all dues of different categories of members, which can only be implemented with the concurrence of the GB. Membership shall be counted from 1st January to 31st December of a calendar year for dues.

7.2)	Members who have not paid by 31st December, will be communicated by reminding letter by the Treasurer of the Society. Non payment for 2 consecutive years would result in removal of the members name from the roll.

7.3)	Members who are regularly paying the subscription will be eligible to vote or contest for office bearer.

7.4)	Members whose names have been erased from the roll may be readmitted only after receiving the prescribed application from and the admission fee.

MANAGEMENT

8.1)

The day to day affairs of the Society will be managed by the Executive Committee (EC).

8.2)

The Executive Committee shall consists of


1.	President	1

2.	Vice-president	1

3.	Secretary	1

4.	Treasurer	1

5.	Elected Executive	4

6.	Immediate past president	2

8.3)

President, Vice-President, Secretary and Treasurer shall be the “Officers of the Society”.

8.4)

The term of office for various Executive members as under (A year for the purpose shall be counted from annual G.B. meeting during Conference)

8.5)

Limitation

The president and Vice-president shall not contest for any other position in the Executive Committee subsequently.

Member of the executive including office bearer of the society would hold the office only for one term in their respective officers.

In case of lack of election Executive Committee will nominate or select any one for the vacant post, which has to be approved by the G.B.

ELECTIONS TO THE EXECUTIVE COMMITTED (EC)

9.1)	Only life member can contest for any post.

9.2)	For the post of President, Secretary and Treasurer a contestant should have been a life member at lest for 3 years.

9.3)	For the post of Executive member a Contestant should have been a life member at least for 2 years.

9.4)	No member of EC can take charge of office of any other post of the Society without completing the term of the existing post.

9.5)	No member is eligible for more than one post in the same election.

9.6)	The Vice-President shall automatically become President in the following year. There shall be no election for the post of president.

9.7)	In the event of resignation, demise or insanity of an Officer the Executive Committee is empowered to nominate on existing member to the post vacated, till the next election procedure is completed.

9.8)	Ballot paper shall be counted during Executive Committee meeting by a returning Officer nominated by EC.

9.9)	Elective Committee shall have the right to change the logistics of the Election process in the face of exigencies or introduced by laws. For the modes of voting like Electronic voting etc, as and when necessary.

10.

DISCIPLINARY COMMITTEE

10.1)	There shall be a disciplinary committee consisting of President, Vice-President and immediate Past President. This will be an empowered Committee.

10.2)	The above Committee shall go into the complaints of misconduct against any member of SBSSI and take immediate action including removal of an errant member from the membership of SBSSI.

11.

MEETINGS

11.1)	Executive Committee meeting

	The EC have the overall charge of all function of the society. They can employ persons for efficient running o the Society. It can authorize person to open bank account operated jointly at least by two members. All account submitted by the Treasurer must be audited before submitting.

11.2)	There shall be at least one Executive Committee meeting every year Chaired by the President during the Annual Conference, prior to GB meeting.

11.3)	A minimum 1/3rd member shall be present to consider complete quorum for EC meeting.

11.4)	For urgent matters there can be decision by circulation within EC members, if President and Secretary consider it necessary and proper.

11.5)	It is obligatory for the EC member to attend Annual meeting. Anyone not attending must communicate the secretary with valid reasons not to attend.

11.6)	In absence of President, the Vice-President would preside the EC meeting.

11.2)	General Body meeting (GBM)

i)	General Body meeting shall be held during the Annual Conference

ii)	GB meeting shall be chaired by the President SBSSI

iii)	GB must discuss scientific aspect along with Business and Administrative matters

iv)	A minimum of 1/3rd member must be present to consider a complete quorum. Otherwise meeting must be adjourned.

v)	If 25% member present during meeting want a voting on any issue it would be done

vi)	No new issue except the circulated agenda can be discussed. The person proposing any new discussion should be personally present in GB meeting.

vii)	All the amendments to the Constitution or Byelaws shall be submitted to Secretary of SBSSI, 3 months prior to GB meeting. Proposal so submitted will be circulated to each member for their response. Such proposals shall be accepted if 2/3rd members present communicated to Secretary about their opinion before the meeting shall be taken to abide by the majority decision as arrived at above.

viii)	Prizes for Award winners shall be announced at the GBM.

12.

SECRETARY

12.1)	Secretary is overall Incharge of administration. He will be responsible for publication of Newsletters, organize EC meeting, GB meeting and supervise Annual Conference.

12.2)	Secretary will maintain close liaison with the other officer bearer.

12.3)	Secretary will publish minutes of the EC meeting and G.B. meeting in the Newsletter.

12.4)	Secretary of SBSSI shall be responsible for acting legally, for and on behalf of the Society.

13.

TREASURER

13.i)	Treasurer will operate funds of the Society including investment as per decision of E.C.

13.ii)	Treasurer will send reminder of dues to the defaulting members.

13.iii)	Treasurer will send the list of defaulter to Secretary.

13.iv)	Treasurer will maintain the account books like income and expenditure and balance sheet.

13.v)	For operating bank account and withdraw of money he should have at least one more signatory excluding himself.

13.vi)	Audited account must be submitted to Secretary for publication in Newsletter.

13.vii)	Treasurer must present his audited account during Executive and General Body meeting.

14.

JOURNAL

14.i)	Effort will be made to publish a Journal at the appropriate time.

14.ii)	Editor of Journal shall be considered as office bearer and be elected for a 3 years term.

14.iii)	The SBSSI will not have financial commitment for the Journal realizing its financial state.

15.

ELECTION

15.1)	Elections will be conducted by postal ballot. Canvassing or solicity vote or casting aspersion on other candidate would be debarred from the contest from the election. President will be the returning Officer.

15.2)	Schedule of event for election

	Election procedure must start at least 3 months before. Election notification must be published in Jan issue of the Newsletter. 31st of March shall be the last date for filing nomination. The Postal Ballot will be sent to all life members. Members are eligible to sent their vote till 1 month prior to Annual meeting. Vote received afterwards will be rejected. Counting of vote would be done during EC meeting at the time of Annual Conference.

15.3)	Name of Elected Officer bearer shall be announced during GB meeting by the President.

16.

CONFERENCE

16.i)	There shall be one Annual Conference every year.

16.ii)	Annual Conference must take place in Sept. October every year 2-3 days duration.

16.iii)	E.C. would decide the location of the Conference by inviting bids on prescribed from, 2 years in advance.

16.iv)	In case and annual Conference has been postponed due to unforeseen circumstance. E.C. is empowered to select suitable date for the same Conference.

16.v)	The Organizing Secretary will ensure that the final announcement with all forms is positively mailed not later than 15th May and last date for submitting paper must be 30th June.

16.vi)	No Indian delegate can present two guest lectures or present 2 free papers, however, a delegate can have one platform and one Poster presentation.

16.vii)	The organizing Secretary will insure the Annual Conference appropriately.

16.viii)	The audited account of the Conference must be submitted to the Secretary 6 months prior to next Annual Conference.

16.ix)	The audited account of Conference must be presented during the Executive and General Body meeting of the next Conference.

16.x)	Complimentary registration would be given to President, Vice-Present, Secretary and Treasurer.

6.xi)	All the papers must be sent to the Secretary and final programme will be made by the Secretary.

16.xii)	Foreign faculty, topic of symposium and speaker for the Symposium will be decided by Secretary in consultation with President and Vice-President.

16.xiii)	During the Annual Conference, Organizing Secretary will arrange everything for EC meeting and GB meeting.

16.xiv)	20% of the registration money or minimum of Rs. 40,000/- ( Passed by G.B Oct 2007 N Delhi) shall be handed over to the Treasurer for the SBSSI corpus, by the Organizing Secretary.

16.xv)	Best Poster and Best free paper award will be presented during the closing ceremony. Each will carry a certificate and Cash Rs. 2,500/-

16.xvi)	International Life membership fee $ 200.00 (Passed by G.B Oct 2007 N Delhi)

16.xvii)	Secretary will decide the judge for the awards.

Criterial for Award

i)	Must be member of the Society

ii)	Must be less than 40 years

iii)	It will be given to first author

iv)	Work done outside India by Indian delegate will not be considered.